Confidentiality and Privacy Policy

In all Policies and Procedures “WEA” should be taken to mean “Workers Educational Association – Hunter” and all its associated trading names unless otherwise specified.

PURPOSE

To inform and clarify WEA Hunter’s position regarding handling of personal and sensitive information it obtains about clients through its operations as a training provider.

SCOPE

This policy applies to all staff of WEA Hunter, whether permanent, contract or casual, and is set out to inform all students, both current, past and potential.

PRINCIPLES

WEA Hunter is committed to ensure the privacy and confidentiality of all students, current and prospective and therefore adhere to all legislative requirements as well as internal mechanisms to ensure this is upheld.

POLICY

WEA Hunter is compliant to the requirements of the Privacy Act 1988 (Cth.) (“The Act”) and its associated amendments and instruments.

Without limiting the requirements of the Act, the following underpinning commitments are made by WEA Hunter. The staff of WEA Hunter will:

  • Maintain this policy to ensure it is up-to-date with legislation
  • Provide this policy free-of-charge to any person who requests it
  • Not collect personal or sensitive information from students unless it is reasonably necessary for, or directly related to, one or more of WEA Hunter’s functions as a training provider
  • Ensure consent is obtained from students to collect and retain personal and sensitive information
  • Inform students of:

              o The purpose for which WEA Hunter is collecting the information
              o The fact that we are required to collect particular information by law or Government contract
              o The entities that WEA Hunter usually discloses personal information to

  • Not disclose any personal or sensitive information to a third-party unless:

              o Consent is obtained from the student to disclose the information
              o WEA Hunter is required by law to disclose it

  • Destroy information obtained from a third-party unless it is reasonable to expect WEA Hunter would have received that information directly, and only use that information if students have been informed of the receipt of the information
  • Protect personal or sensitive information in a secure way including against loss, unauthorised access, use, modification or disclosure
  • Use personal information only for the purpose for which WEA Hunter collected it, unless students have consented for it to be used for another purpose, or WEA Hunter is required by law to use it
  • Provide opportunity for students to ‘opt-out’ of any direct marketing instigated by WEA Hunter
  • Ensure the accuracy and completeness of personal information obtained from students, including that records are up-to-date and not misleading
  • Provide access to students to inspect personal information and associated procedure to do so (including any applicable fee)
  • Not retain personal or sensitive information beyond the period of time it is required unless WEA Hunter is required to by law or under Government contract and the student has consented.